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South Fulton × Samsara
Owners, decisions, and dates
This playbook turns each topic into owners, decisions, and dates. By the end of the onsite, every workstream should have an owner, every key decision should be made or scheduled, and the rollout should have dates.
Shaded cells need to be filled in: owners, dates, and decisions by South Fulton, and Samsara tasks by Samsara. Recommendations and pros/cons are Samsara's starting point — please challenge them. Sections marked * came up in recent calls and weren't in Vol. 1.
Yellow cells are editable — click and type ☑ Checkboxes toggle done / not done Answers auto-save for everyone with the link
Everything we need from South Fulton by Wednesday 10/15, pulled from the sections below. Items marked decision can also be made together onsite, but it helps to arrive with a starting view.
| ✓ | What we need | Owner |
|---|---|---|
| Confirm who will attend for each role (executive sponsor, IT, General Services, fleet & maintenance, PD and safety leads) and the onsite location. | ||
| Name a South Fulton owner and target date for each workstream, A through G (Section 1). | ||
| DVIRs: confirm drivers have a phone or tablet, and name who resolves defects. Decision: pilot department and timing (we recommend PD first). | ||
| Fleetio: review the current integration and send examples of mileage conflicts via email. | ||
| Fuel: define the end goal for the integration. Decision: pick one or two priorities (theft or misuse, fuel economy, card-to-vehicle matching, budget by department). | ||
| Driver assignment: decision on a method for each department (we recommend Driver App for PD, Camera ID for others). | ||
| Pool management: list pool vehicles and who may use them. Decision: Camera ID only, or add Launch Mobility. | ||
| AI Multicamera: bring candidate vehicle types and the situations you most want to see. Decision: trial size (we recommend 2–3 vehicles). | ||
| Safety workflows: come prepared to walk through your current workflows — how events are reviewed, who is notified, how video is shared, and how coaching or follow-up happen. |
Who's in the room, and who owns each workstream.
| Who's in the room | Name | Covers |
|---|---|---|
| Executive sponsor | Priorities, budget, policy | |
| IT / fleet connectivity | Integrations, user access | |
| General Services | Installation and rollout | |
| Fleet & maintenance | DVIR defects, Fleetio, fuel | |
| PD and safety/coaching leads | Safety workflows | |
| Other |
| Workstream | Outcome | SF owner | Target | Done |
|---|---|---|---|---|
| A. DVIRs | Digital pre/post-trip inspections, PD first | |||
| B. Fleetio integration | Mileage that matches across systems | |||
| C. Fuel cards (WEX, FuelMaster) | Fuel data tied to the right vehicles | |||
| D. Driver assignment | Every trip and event tied to a driver | |||
| E. Pool management | Clear use of shared vehicles | |||
| F. AI Multicamera | Trial 360° coverage on large vehicles | |||
| G. Safety workflows & coaching | Review of streamlined safety workflows and coaching |
No action needed. Executive presence is recommended. We'll review what your team has already seen: fewer reported crashes, driver exonerations and accountability for repeat offenders, and proactive maintenance from fault code monitoring.
Actions, owners, due dates, and decisions for each stream.
Goal: Replace paper inspections with DVIRs in the Driver App. Why it matters: Digitizing inspections eliminates paper workflows, provides instant defect reporting, and gives real-time visibility into fleet health.
| ✓ | Action | Who | Owner | Due |
|---|---|---|---|---|
| Build the DVIR template in the dashboard | South Fulton | |||
| Confirm drivers have a phone or tablet; name who resolves defects | South Fulton | |||
| Train and launch department by department | Both |
| Decision | Options and Samsara recommendation | South Fulton decision |
|---|---|---|
| Pilot and timing | Recommended: PD first, then expand by department. Pre-trip daily; add post-trip where damage tracking matters. |
Resources: DVIR setup guide · Driver App guide
Goal: Resolve any mismatches. Why it matters: Maintenance schedules run off one trusted number.
| ✓ | Action | Who | Owner | Due |
|---|---|---|---|---|
| Review current integration to resolve mileage conflicts | Both |
Goal: Connect fuel card data to vehicles. Why it matters: Track usage, spot misuse, and get cautionary reports.
WEX: standard Marketplace integration, completed with WEX partners (can start onsite). FuelMaster: custom integration, so we'll scope the steps onsite.
| ✓ | Action | Who | Owner | Due |
|---|---|---|---|---|
| Define the end goal (for example: track usage, spot misuse, get cautionary reports) | South Fulton | |||
| Architect integration | Both | |||
| Implement integration | TBD |
| Decision | Options and Samsara recommendation | South Fulton decision |
|---|---|---|
| Fuel integration goal | Theft/misuse detection, fuel economy, card-to-vehicle matching, budget by department. Recommended: Pick one or two for phase one. |
Resources: WEX integration guide
Goal: Tie every trip and safety event to a named driver. Why it matters: Accurate coaching, exonerations, and accountability.
| Method | Cost | Pros | Cons | Best fit |
|---|---|---|---|---|
| Driver App | Included | No hardware; driver picks vehicle at start of day | Needs phone/tablet; relies on driver | PD |
| Camera ID (Recommended) | Included | No new hardware; automatic; also covers pool vehicles | Training images, consent review | Other departments |
| RFID card | Scanners extra | Leverages existing key cards (need to confirm) | Hardware cost; cards can be lost or shared | Select vehicles |
| Key fob | Per fob | Simple tap-and-go | Hard when many vehicles share a lot | Spread-out lots |
| ✓ | Action | Who | Owner | Due |
|---|---|---|---|---|
| Choose a method for each department | South Fulton | |||
| Camera ID: complete consent and privacy review before go-live | South Fulton | |||
| Camera ID: collect training images; plan accuracy monitoring | Both |
| Decision | Options and Samsara recommendation | South Fulton decision |
|---|---|---|
| Method by department | Recommended: PD → Driver App; others → Camera ID |
PD
Other departments
|
Resources: Driver ID tokens (key fob) · Biometric Data Commitment · Camera ID · Camera ID Driver Consent
Goal: Know who has a shared vehicle and when. Why it matters: Cleaner records and less manual sign-out.
| ✓ | Action | Who | Owner | Due |
|---|---|---|---|---|
| List pool vehicles and who may use them | South Fulton | |||
| Camera ID handles vehicle assignment (see D); evaluate a reservation tool only if needed | Both |
| Decision | Options and Samsara recommendation | South Fulton decision |
|---|---|---|
| Pool approach | Camera ID only, or add Launch Mobility (separate vendor, built for pool use). Recommended: Start with Camera ID. |
Resources: Launch Mobility
Goal: Evaluate 360° exterior coverage and AI detections. Why it matters: Better visibility on fire apparatus, bucket trucks, and other large vehicles.
| ✓ | Action | Who | Owner | Due |
|---|---|---|---|---|
| Demo onsite (no prep required) | Samsara | |||
| Bring ideas for candidate vehicle types and the situations you most want to see | South Fulton |
| Decision | Options and Samsara recommendation | South Fulton decision |
|---|---|---|
| Trial | Trial size. Recommended: 2–3 vehicles that represent your biggest blind spots. |
Resources: AI Multicam System
Goal: Walk through how safety events are handled today, then streamline them. Why it matters: Less manual work per event and a consistent process across departments.
| ✓ | Action | Who | Owner | Due |
|---|---|---|---|---|
| Come prepared to speak to your current safety workflows: how events are reviewed, who is notified, how video is shared, and how coaching and follow-up happen | South Fulton | |||
| Cover streamlining safety workflows onsite, including automations and Spaces | Samsara |
Resources: Safety automations guide · Spaces overview [To be demoed onsite]
| Workstream | What we'll track | Baseline | Target |
|---|---|---|---|
| DVIRs | Completion rate; unsafe vehicles found; time to resolve defects | ||
| Fleetio | Open mileage discrepancies | ||
| Fuel | Spend by department | ||
| Driver assignment | Share of driving time with an identified driver | ||
| AI Multicamera | Events captured that standard cameras missed | ||
| Safety | Time spent per event; reduced accidents |
| Time | Topic | Lead |
|---|---|---|
| 12:00 | Welcome and goals; value review | Samsara and South Fulton |
| 12:30 | Maintenance: DVIRs, Fleetio | Samsara, Fleet & maintenance |
| 1:00 | Fuel: WEX and FuelMaster | Samsara, IT |
| 1:25 | Safety: driver assignment, pool, AI Multicamera demo | Samsara, PD and safety leads |
| 2:30 | Safety workflows: Spaces, Automations, Coaching | Samsara, PD and safety leads |
| 3:30 | Wrap up: Confirm decisions, owners, and dates | All |
| Phase | Window | What happens | Owner |
|---|---|---|---|
| 1. Foundation | Decisions made; PD DVIR pilot; Fleetio review; fuel goals scoped | ||
| 2. Launch | DVIR and driver assignment live in PD; WEX underway; supervisors trained | ||
| 3. Expand | Extend to other departments; AI Multicamera trial; streamlined safety workflows | ||
| 4. Optimize | Review metrics; adjust thresholds; recognition; plan next phase |